Regular Day and Evening Withdrawals:
Complete Withdrawal from the University:
Students withdrawing from all courses may be entitled to full or partial refunds according to University policy, which has been formulated in accordance with Title IV Federal Regulations. The policy provides for a refund of tuition, but not fees, corresponding to the percentage of calendar days in the term during which the student is in attendance. No refunds will be given after 60% of the term has elapsed.
University policy requires that a request in writing or in person be made to the Registrar; the date the Registrar receives this notice is the date of official withdrawal. In the event that a student fails to follow the proper withdrawal procedure, the refund will be based on the last day of recorded attendance in class.
Treatment of Financial Aid When a Student Withdraws
Students are awarded financial aid to attend school. If a student ceases attendance or withdraws prior to the completion of an enrollment period, a “return of funds” calculation must be performed to determine the amount of aid a student has earned and may keep based on Federal Title IV, State of New York, and/or Institutional policies and regulations.
POLICIES FOR RETURN OF FUNDS
- Federal Title IV “return of funds” calculation is determined in accordance with the Return of Title IV Funds policy. Changes to federal law may affect this policy.
- State “return of funds.” In all cases, the refund to the state must represent its “fair share” of the total available refund as determined by the institutional refund policy.
- Institutional “return of funds” calculation is determined based on the same rate the student will be charged in accordance with the Institutional Refund Policy as prescribed by the Bursar’s Office.
PROCEDURE FOR DETERMINING THE FEDERAL RETURN OF TITLE IV FUNDS
Procedures for determining the Return of Title IV Funds are federally mandated. The law specifies how a school must determine the amount of Federal Title IV program assistance that a student earns if they withdraw from school. The Title IV programs that are covered by this law are: Federal Pell Grants, TEACH Grants, Direct (Staf-ford) Loans, Direct PLUS Loans, Direct Grad PLUS and Federal Supplemental Educational Opportunity Grants (FSEOG). The amount of financial aid that a student earned is determined on a pro rata basis based on the withdrawal date. For example, if a student completes 30% of the payment period, 30% of the financial aid originally scheduled to receive is earned. Once a student completes more than 60% of the payment period, all of the financial aid scheduled to receive for that period is earned. If a student did not receive all of the funds earned, a Post‐withdrawal disbursement may be due to the student. Dominican University New York must get the student’s per-mission before it can disburse these funds.
The procedures for determining the calculation are as follows:
- Determine the Withdrawal Date
- Calculate the percentage of the enrollment period completed
- Calculate the amount of Title IV Assistance the student can keep
- Determine the amount of Title IV funds to be returned or repaid
to the financial aid programs in the following order:- Unsubsidized Direct Loans
- Subsidized Direct Loans
- Direct Plus/Grad Plus Loan
- Federal Pell Grant
- Federal SEOG Grant
- Teach Grant
- other federal sources of aid.
If the student officially withdraws (with proper notification):
The withdrawal date is the date Dominican University New York determines the student either began the withdrawal process or the date the student provided official notification to Dominican, in writing or orally, of his or her intent to withdraw.
If the student unofficially withdraws (ceases attendance without proper notification):
The withdrawal date is the date Dominican University New York documents as the student’s last date of attendance at an approved academic related activity. If attendance cannot be determined in all courses, 100% of the federal aid must be returned.
If a student has questions about Title IV program funds, information is also available on the Web at https://studentaid.gov/
PROCEDURE FOR DETERMINING THE RETURN OF STATE FUNDS
New York State requires the college to report tuition liability to the NYS Higher Education Services Corporation. As TAP is driven by the cost of tuition, the TAP reduction is relative to withdrawal date and liability incurred.